Office Administrator
Melt Group
Abidjan, Ivory Coast
il y a 5j

In MELT GROUP we are searching for one of our clients, an international leader in construction company an Office Administrator, for his project in Ivory Coast.

Work description :

  • Coordinate office activities and operations to secure efficiency and compliance to company policies.
  • Helping the office staff keep clean and organized files and databases.
  • Preparing correspondence, presentations, reports, proposals, and memorandums.
  • Supervise administrative staff and divide responsibilities to ensure performance.
  • Monitoring the operations going on in the office.
  • Create and update workflows : Manage agendas / commuting arrangements / travel arrangements / appointments / accommodation, etc.
  • for the upper management as well as for office staffs.Managing the staff’s schedule including the drivers.Serving as the liaison and go-to person for any office conflicts and inquiries.

    Support budgeting and bookkeeping procedures.Create and update records and databases with personnel, financial and other data.

    Track stocks of office supplies and place orders when necessary.Submit timely reports and prepare presentations / proposals as assigned.

    Assist colleagues whenever necessary.Order resources, like equipment and software.Track expenses and predict future costs.

    Organize insurance for the staffs as well as for accommodation, automobile, etc. whenever necessary.Organize Visas, work permits for all the members of the office in relation to the regulation of the country.

    Act as the point of contact for concerned authorities (Ministries, Police, Labor office, Immigration, Tax office, Social security office, Embassy, Consulate, Hospital, etc ).

    Organize security issues for the office as well as for the accommodation, including the case of emergency.

    Requirements :

  • Proven experience as an office administrator, office assistant or relevant role.
  • Knowledge of various office management procedures and systems.
  • Exquisite time management skills.
  • Great multi-tasking skills.
  • The ability to prioritize work.
  • Great attention to details.
  • Advanced problem solving skills.
  • Native written and verbal communication skills (French and English).
  • Very strong planning skills.
  • Great organizational skills.
  • Outstanding communication and interpersonal abilities.
  • Excellent organizational and leadership skills.
  • Familiarity with office management procedures and basic accounting principles.
  • Great proficiency in Microsoft Office and other around-the-office software.
  • Great knowledge in the information technology for setting up the office communication (such as Internet, telecommunication, etc ).
  • University diploma; BSc / BA in office administration or relevant field is preferred.

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